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SECRETARY

SECRETARY – (K Band)
DETAILS
SECRETARY – (K Band) (RAN240131-4) – Rand Water
Closing Date
2024/02/13
Reference Number
RAN240131-4
Job TitleSECRETARY – (K Band)PortfolioBulk Water Services – OperationsJob Type ClassificationPermanentLocation – CountrySouth AfricaLocation – ProvinceGautengLocation – Town / CityGlenvistaLocation – SiteRietvleiJob Advert Summary
Provide a professional, confidential, and personal secretarial and administration service to the Head: Integration, Monitoring and Evaluation and ensure the smooth running of the Integration, Monitoring and Evaluation activities, including the following activities: Secretariat and administration services, Accuracy, and speed, Typing skills, Administrative refinement skills, Confidentiality, Integrity and loyalty.

Minimum Requirements

Matric or equivalent with a secretarial/administration/office management diploma

An advanced secretarial diploma or a recognized qualification in public relations will serve as an added advantage

5-10 years of Senior Secretarial / Personnel Assistant experience

A valid code EB driver’s license and the ability to pass Rand Water’s K53 test

Experience in working with the National Departments and LocaI Government.

Knowledge of Microsoft office.

Experience in working with the National Departments and LocaI Government.

Good computer skills

Primary Duties

Handle administrative tasks and correspondence i.e., letters and memos, as delegated and requested by the Head: IME. Follow up on outstanding issues on behalf of the H: IME. Pass on messages and task requests as instructed, to the relevant personnel.

Obtain approval signature from the H: IME on relevant documentation and forward to the originator.

Set up and/or receive appointments, meetings, and function dates on behalf of the H: IME.

Ensure the smooth running of IME’s administration work i.e., correspondence and general office admin

Support H: IME staff in meeting agreed requirements

Provide secretariat, general and technical administration services to meet the needs associated with the integration, monitoring and evaluation function in BWS

Knowledge

Computer Literacy in MS Office is essential with an emphasis on Word, Excel, PowerPoint and Outlook

Knowledge of SAP will be an advantage

Typing

Dictaphone

Accurate Minute Taking

Filing / Record Keeping

Interpersonal Skills

Attention to detail

Telephone etiquette

Excellent administrative skills i.e., planning

Good written and verbal communication skills

Good organisational skills

Initiative

Ability to work under pressure to tight deadlines

Skills

The ability to produce good quality reports and minutes timeously.

Good Interpersonal skills.

Excellent co-ordination and facilitation skills, to work effectively in a multi- disciplinary sector and with various stakeholders.

Attitude

Customer orientation

Highly motivated and high energy levels

Always maintain confidentiality

Link to apply
Apply here